Introduction

This page sets out how the Rotary Club of Oxford Spires uses and stores any information that you give us through the website for The World Poohsticks Championships. We are committed to ensuring that we protect any data collected. Data will only be used in accordance with this policy.

This policy is effective from 29th April 2018.

What we collect

We collect the following information on the team registration forms:

  • Name of team leader and team members
  • Contact information including email address and mobile phone number
  • Demographic information such as home town, ages and interests
  • permission to use photographs at the event for press coverage (we will ask again on the day)
  • permission to keep your team name and team leader’s email address to contact you after the event

What we do with the information we collect

We require this information to:

  1. plan the team games – we need to know the number of teams to expect,
  2. to promote the international nature of the games – we love to hear from players who have traveled from overseas, even if the championships was not the main reason for travel!
  3. to contact you on the day if we lose our teams in the crowds
  4. to contact you after the games to share our photos on our website
  5. to contact you in advance of the following year’s championships to invite you back again

 

Data is collected in this WordPress website then downloaded into a spreadsheet. Access to the team players’ data is limited to a small number of Rotarians responsible for running the World Poohsticks Championships. It is stored in a shared online file storage system, password protected.

All data collected will be destroyed within 4 weeks after the Championships except for the team name and the team leader’s name and email address. This will be kept to contact you as in items 4 and 5 above.

We are occasionally asked by the Press for contact details of winning players. We will only share this data after checking with you first. We will not share your data with any other third parties for any reason.

 

How we use cookies on this website

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest, for example the sponsors of the event, the stallholders and our volunteer groups. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.